Is processing incoming invoices such a laborious process in your organisation? It can be done better with InvoiceConnector.
Manual entry, extensive communication with suppliers, time-consuming checks and slow routing to the right people. All aspects that cost a lot of time. InvoiceConnector optimises your entire invoice processing process. This SAP add-on scans and reads invoices, recognises them (OCR), imports them into SAP and sends them for approval through your organisation.
Approval routines are variably defined to support various scenarios. A number of standard workflow scenarios are included as best-practice.
More structure, better streamlined
InvoiceConnector streamlines the processing of invoices and minimises risks. It helps your accounts payable department to better structure processes around the creation, management, control and routing of invoices within the organisation. Additional benefits include meeting payment deadlines, improving productivity and optimising cash flows.
Detailed reporting allows you to track the exact status of an invoice, to whom it is pending for approval and the number of days to expiry. Statistics provide insight into the average approval time and the number of approved invoices, per user and per period. You have insight into the percentage of happy flow versus the percentage of incorrect invoices. Broken down by price difference, quantity or any other parameter.
For each invoice
There is one single point of entry, regardless of the format of the invoice received; paper, e-mail or e-electronic. So if you have an internet connection, you can get started at any time. This also means: availability 24/7 and no hardware and/or software investments for Kofax ReadSoft Online needed. So you can start quickly. There is a full integration with InvoiceConnector SAP. Invoices arrive directly in the SAP cockpit for further processing.
Your accounts payable department manages the entire invoice processing process via a central SAP cockpit. Scanned invoices are processed and handled here. The status of pending invoices can thus be retrieved at any time. With, for example, indication of the current processor, the number of days the invoice has been outstanding and the number of days until the due date. Integrated management tools allow you to intervene where necessary, for example, by forwarding an invoice to another approver in case of illness or absence.
Flexibly configurable workflows
InvoiceConnector provides numerous standard workflows. This means that specific wishes and requirements are easily implemented via the normal settings. No changes are needed in the programme code for this.
User-friendly user interfaces
InvoiceConnector is known for its user-friendly interfaces. The ‘screens’ look familiar. All information needed to make a decision in invoice processing – invoice image, coding, attachments, approval history – is available in one screen at any time. There are several alternatives for approving an invoice: for example, via the SAP GUI and Fiori apps. InvoiceConnector offers extensive functionality and is experienced as pleasant to use.
Assistance with audits
InvoiceConnector optimises the invoice processing process and facilitates an audit trail of approvals for internal/external audits and compliance with external regulations such as SOx.
Want to know more about InvoiceConnector SAP?
Please contact us to exchange views with one of our consultants.